Fluido Privacy Policy

Fluido values and respects your privacy and personal data and processes your personal data in accordance with applicable European data protection law. This privacy policy is divided two parts: 1) a privacy policy for the Fluido website and 2) a privacy policy for recruitment.

Fluido Website Privacy Policy

This section outlines how we process and collect data when you visit our the Fluido website. We only collect personal information that you voluntarily submit on our website. You give your permission to place cookies on your computer by allowing cookies in your browser settings.

Effective date: 21st May 2018

Information Fluido Collects

When you are visiting our website, we collect the following information:

• The browser you are using and your operating system
• The pages you have visited on the Fluido website
• The IP address from where you are accessing the internet

If you choose to fill in a contact request form or register to one of our events or trainings we ask for the following information:

• your name, employer, email address and telephone number
• Additional information relating to your contact request or event/training registration
• Special diet relating to a training or event
• Invoicing details relating to a training or event

How does Fluido use your information

The personal information we collect from you is used for the following purposes:

• Personalizing content that is displayed to you when you visit our website
• Optimizing the user experience to your browser and device
• Analyzing the performance of our marketing campaigns and promotions
• Advertising and promoting our services as allowed by law
• Identifying potential customers for our products and services and increasing the relevance of our customer communications
• Doing preparations and managing registrations to our events and trainings

Cookies, Web beacons, and pixel tags

Cookies are text files that a website places on your hard drive when you visit a website. You give your permission to place cookies on your computer by allowing cookies in your browser settings. Should you decide not to accept cookies from Fluido you may limit the functionality we can provide when you visit our site.

The Fluido website contains web beacons (pixel tags). A web beacon is a very small graphic image that is placed on a website or in an email that is used to monitor the online behavior of the user visiting our website or receiving the email. Web beacons are also used by third-party technologies to monitor the activity of the users to the Fluido Website that may be used to deliver advertising or other digital content based on your interests. It allows tracking which computer accessed a certain website, when and from where (geographically).

The third-party analytics and marketing services we use are Google Analytics, Google Tag Manager, Salesforce CRM, and Pardot marketing automation. These services need to place a cookie to function as intended.

Alone Cookies and web-beacons cannot identify your personal information (such as email address). However, once you choose to provide these details by filling a form or clicking a link in one of our marketing emails, this personal information can be linked to the data collected by the cookie. We do not use cookies to monitor users’ actions elsewhere than on our own website.

More information about Google Analytics privacy policy:

https://support.google.com/analytics/answer/6004245?hl=en&ref_topic=2919631

More information about Google Analytics cookie usage:

https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

Information on how Salesforce Pardot Marketing Automation uses cookies and the ways of blocking (‘opt-out’) Pardot cookies: https://help.salesforce.com/articleView?id=pardot_basics_cookies.htm&type=5

Accessing and updating your information

You can review personal information stored about you, request changes to it, and request the removal of your personal information. You can also prohibit the use of your information to direct marketing.

You can make the above requests by e-mailing us at events@fluidogroup.com or by calling directly +358 44 7409 199 (Antti Turunen, Chief Marketing Officer) or +358 40 7727 707 (Risto Vuorjoki, Head of Services, Data Security Responsible).

To prohibit the Fluido website on storing cookies on your hard drive, you may adjust cookie preferences in your browser – please refer to your browsers user instructions on how to do this.

Third parties and disclosure of personal information

Fluido manages the cloud services used to store your data and the data can only be accessed by our staff and service providers and who act for Fluido for the purposes set out in this policy or for other purposes approved by you. Your information is not disclosed to other parties for commercial or other purposes without your consent.

Fluido protects your data privacy and data security according to the EU General Data Protection Regulation (GDPR Regulation 2016/679).

Privacy Policy on Recruitment

Personal Data Act (523/1999) section 10

Effective date: 21st May 2018

Controller

Fluido Oy
Keilaranta 1
02150 Espoo   

+358 6 781 2121
www.fluidogroup.com

Contact person

Pauliina Löytty
Head of People and Culture
+358 40 5037 626
pauliina.loytty@fluidogroup.com

Name of the register

Fluido recruitment database

The purpose of processing the personal information / the purpose for the use of a register

The purpose of the register is to process received applications and application information for employment purposes at Fluido. The personal information can be related to one or several open positions, or the applicant can submit an open application. The register is used for managing the recruitment process and applicant information.

Fluido may use external third parties as service providers for processing personal data. Third parties may additionally support Fluido in the recruitment processes.

The content of the register

• Name and contact details
• Preferred position and location
• Education level and background
• Language skills
• Previous work experience
• Application letter and Curriculum Vitae, in free format
• Photos provided by the applicant
• Information on applicants values, salary expectations, background and qualifications as provided by applicant
• Notes from interviews as well as references checks

Sources of data

The data stored in the register is provided by applicants themselves by submitting an application on the Fluido website or by email/phone and also includes notes recorded by Fluido during internal meetings, conversations with the applicant and reference checks. The applicant can update their data by contacting the owner the register or by emailing info@fluidogroup.com.

Applicant data is removed upon request or after 12 months of inactivity since registration.

Regular destinations of disclosed data

The register and applicant information can only be accessed by Fluido personnel involved in the recruitment and selection processes, and possible recruitment agencies helping with the process.

The register data may be shared within the Fluido group of companies. Third-party service providers may be used to process personal data on behalf of Fluido group of companies.

Location of data

Data will be located within European Union. Processing of personal data may also take place within other companies in the Fluido group and therefore the data may be transferred to and/or accessed by other companies belonging to the Fluido group globally.

How the data is secured

Both Technical and organizational security arrangements are in place to protect any unauthorized access to personal data. All computer equipment and terminals are protected with passwords and have encrypted hard drives.

The information system’s users have a right to access to only such files, data and other resources they are entitled to use due to their work assignments. The information system’s users are provided with appropriate training and are bound by confidentiality obligations.